Office Administrator

Company Overview

At Dynamic Energy, we’re on a mission to bring more distributed renewable resources online across the U.S. We develop, finance, and build large-scale commercial and community solar, energy storage, and EV charging projects for our customers and partners, providing them with the financial guidance, technical expertise, and tenacity to bring these important projects online.

We’re a diverse team of professionals with decades of combined experience in solar construction and development, including SEI-trained and NABCEP-certified installers, master electricians, safety professionals, mechanical and electrical engineers, and project and construction managers. Our approach is firmly rooted in providing our customers with reliable financial and policy advice to make the most of their investments, and built on a reputation for quality, integrity, and performance.

The Marketing team develops and implements marketing strategies that drive business growth, brand awareness, and partner and community engagement.

Job Overview: The Office Administrator will provide part-time, on-site administrative support one day per week to help ensure the office operates efficiently, remains well organized, and supports timely communication across departments.

Responsibilities:

1. Mail and Correspondence Management:
   • Receive, open, sort, and review incoming office mail, including invoices, checks, human resources documents, tax documents, legal notices, and other business correspondence.
   • Route correspondence to the appropriate internal recipient or department in a timely and professional manner, including scanning and distributing documents by e-mail when applicable.
   • Maintain confidentiality and professional standards when handling sensitive, financial, legal, employee, or company records.
2. Recordkeeping, Filing, and Documentation:
   • Maintain organized physical filing systems and ensure documents are filed accurately and consistently in accordance with company procedures.
   • Scan, label, and organize documents as needed to support accurate record retention and efficient retrieval.
   • Support administrative documentation processes by maintaining logs, tracking records, and updating internal files as required.
3. Financial and Accounting Support:
   • Deposit checks in accordance with company procedures and promptly communicate deposit details to the accounting team.
   • Assist with the routing of invoices, payment notices, remittance information, and other finance-related documentation to the appropriate personnel.
   • Provide basic administrative support to accounting and finance teams by organizing supporting documentation and responding to routine information requests.
4. Office Operations and Facilities Coordination:
   • Maintain the office environment in a clean, organized, and professional condition to support a productive workplace.
   • Monitor office supplies, kitchen inventory, snacks, coffee, and related items; coordinate replenishment as needed.
   • Identify and report office maintenance needs, equipment issues, or facility concerns to the appropriate contact for resolution.
5. Administrative Support and Communication:
   • Serve as an on-site administrative point of contact for routine office matters during scheduled office coverage.
   • Assist with coordinating office access, visitor needs, deliveries, and vendor interactions when applicable.
   • Prepare, organize, and communicate administrative updates to internal teams as needed to support office continuity.

Qualifications

Dynamic Energy is an equal opportunity employer.  Dynamic Energy does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, familial status or any other characteristic protected by law. 

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