Executive Assistant

Company Overview 

Pattern Energy is a leading renewable energy company that develops, constructs, owns, and operates high-quality wind and solar generation, transmission, and energy storage facilities. Our mission is to transition the world to renewable energy through the sustainable development and responsible operation of facilities with respect for the environment, communities, and cultures where we have a presence.

Our approach begins and ends with establishing trust, accountability, and transparency. Our company values of creative spirit, pride of ownership, follow-through, and a team-first attitude drive us to pursue our mission every day. Our culture supports our values by fostering innovative and critical thinking and a deep belief in living up to our promises.

Headquartered in the United States, Pattern has a global portfolio of more than 30 power facilities and transmission assets, serving various customers that provide low-cost clean energy to millions of consumers.

Job Purpose 

As an Executive Assistant, you're at the heart of your Executive(s) and their team's business operations and activities and the soul that keeps them moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Pattern processes, policies and procedures. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions across the organization.

Administrative jobs at Pattern are staffed by organized and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support.

Key Accountabilities

• Manage complex calendars efficiently using Outlook including vetting, prioritizing, and providing recommendations; Assist with the scheduling of multiple stakeholder meetings and contribute to leadership meetings by taking notes and following up on any action items

• Help ensure leaders are properly prepared and on time for all meetings by proactively looking and planning ahead; proactively manage any follow up needed on project deadlines and applicable team deliverables
• Manage event planning and coordination for team meetings, all-hands meetings, and One Pattern Weeks; own the agenda coordination and all other administrative details of these meetings; Partner closely with WOE team to ensure best EE experience possible

• Make domestic and international travel arrangements and process travel expense reports based on direction from traveler; draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing

• Assist with ensuring the timely review and submission of expenses through Concur; preview and provide feedback regarding team expense reports, and assist with managing leader’s or team’s morale budget

Experience/Qualifications/Education Required 

Additional Requirements/ Desired Behaviors and Competencies

• Polished, professional and service-oriented demeanor at all times.
• Clarified and confident ethical standards that guide decision making in ambiguous circumstances
• Comfort functioning in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimal supervision (balanced with willingness to request clarification/assistance when difficulties arise.)
• Flexibility to take on a wide range of responsibilities to support assigned management/department with 
• Ability to establish workflow priority based on assessment of tasks and consideration of interdepartmental needs.
• Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency.
• Curiosity and proactive learning mindset to support continuous growth both personally and for the business.
• A “Self-starter” mindset that takes initiative to continuously improve processes for ongoing effectiveness of the department and company as a whole.
• Provide support to the team with various projects which will require ability to manage multiple, concurrent tasks with the highest levels of professionalism, confidentiality, timely turn-around and client service.
• Willingness and ability to guide/mentor junior administrative staff
• Strong communication skills, verbal and written.

Technical Skills

• Intermediate knowledge of Microsoft Office Suite (i.e. PowerPoint, Word, Excel, and shared collaborative tools such as SharePoint and/or OneDrive for Office 365) or equivalent platform
• Comfort in learning new technologies as to become proficient in desktop systems/internal software necessary to successfully perform assigned tasks. May be asked to become departmental “expert” and/or “trainer” in specified software platforms.
• Seasoned knowledge and application of travel coordination and management.
• Demonstrates understanding of company policies and procedures and their application and impact on company operations and success.

Pattern Energy Group is an Equal Opportunity Employer.

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