Pattern Energy Group

  • Document Administrator

    Job Locations US-CA-San Francisco
    Posted Date 2 months ago(9/24/2018 4:52 PM)
    # of Openings
    1
    Category
    Legal
    Job ID
    2018-1387
  • Overview

    Pattern Energy Group is an independent, fully integrated energy company that develops, constructs, owns and operates renewable energy projects and transmission assets across North America, Japan, and parts of Latin America.  The company focuses primarily on wind, solar and transmission. The Pattern Energy Group team has a history as one of the top North American renewable energy and transmission providers in the industry. The team is dedicated to delivering the highest value for its customers, partners, financial supporters and the communities in which it works, while exhibiting a strong commitment to promoting environmental stewardship and corporate responsibility.

    Pattern Energy Group operates in the United States, Canada, Japan, Chile, and Mexico with offices in San Francisco, Houston, San Diego, New York, Santiago, Tokyo, and Toronto.  Pattern Energy Group’s corporate headquarters is in San Francisco.

    Responsibilities

    Job Purpose

    The Document Administrator will support the Legal Team by assisting with the process of document execution and management including obtaining signatures for documents, tracing insurance certificates and gathering, organizing, and managing the Company's documentation.  The Document Administrator will be responsible for verifying proper approvals for signature requests and obtaining signatures of authorized individuals. The Document Administrator will be responsible for uploading documents to the SharePoint document management system, reviewing documents to identify basic metadata for “tagging” within SharePoint, assisting employees with requests for help finding documents, maintaining inventory of documents in off-site storage, and performing routine document management and retention duties. The Document Manager will work with various departments throughout the Company to ensure compliance with Company’s Document Management Policy.  The Document Administrator will report to the Manager, Contracts Administration.

    This position's hours are 9:00 AM to 6:00 PM.

    Key Accountabilities

    The key responsibilities will include as a minimum the following:

    • Upon request for signature of a document, verify proper approvals have been obtained and obtain signature from an Authorized Signatory for the Company entity entering into the agreement
    • Review documents and identify basic metadata, input same into SharePoint at the time document is uploaded.
    • Coordinate receipt of documentation from legal, development and operations personnel and from outside counsel.
    • Scan and input documentation into databases, including indexing and archiving.
    • Upon receipt of documentation from departments ensure authorized signatories signed the document; follow up with commercial team to obtain countersigned documents from counterparties.
    • Keep track of versions of documents received and ensure current documents are uploaded to the SharePoint database.
    • Collect and organize hard copy original documents
    • Coordinate, manage and maintain inventory of documents in off-site storage.
    • Liaise with external counsel to obtain closing documents.
    • Assist with Closing activities and documentation, including management of signature pages.
    • Special projects as required.

    Qualifications

    Educational and Required Work Experience

    BA degree or equivalent education.  Possess three to five years (or more) of document administration/management experience in a corporate or law firm environment. Familiarity with various forms of complex business agreements, ability to read and identify key information from same.

    Additional Requirements

    Must possess strengths in the following:

    • Ability to communicate clearly and effectively with all levels of personnel, both within the Company and outside firms.
    • Ability to handle a number of requests and receipt of documents in various forms from various sources at the same time.
    • Ability to work independently with minimal supervision.
    • Self-starter. Ability to keep himself/herself busy and initiate projects.
    • Attention to detail.
    • Ability to read and identify basic information in commercial and legal documents.
    • Ability to understand legal terminology and legal entity organization
    • Ability to multitask.
    • Good organizational, planning and implementation skills, including the ability to coordinate and work in a team environment.
    • Good time management skills.

    Technical Skills

    • Strong computer skills, including Microsoft Word, Excel, Outlook, and SharePoint 2010.
    • Knowledge and experience with Internet Explorer and Adobe Acrobat.

     

    Pattern Energy Group LP is an Equal Opportunity Employer.

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