Pattern Energy Group

  • Receptionist (Temporary)

    Job Locations US-CA-San Francisco
    Posted Date 3 days ago(7/12/2018 6:57 PM)
    # of Openings
    1
    Category
    Corporate Support
    Job ID
    2018-1375
  • Overview

    Pattern Energy Group is an independent, fully integrated energy company that develops, constructs, owns and operates renewable energy projects and transmission assets across North America, Japan, and parts of Latin America.  The company focuses primarily on wind, solar and transmission. The Pattern Energy Group team has a history as one of the top North American renewable energy and transmission providers in the industry. The team is dedicated to delivering the highest value for its customers, partners, financial supporters and the communities in which it works, while exhibiting a strong commitment to promoting environmental stewardship and corporate responsibility.

    Pattern Energy Group operates in the United States, Canada, Japan, Chile, and Mexico with offices in San Francisco, Houston, San Diego, New York, Santiago, Tokyo, and Toronto.  Pattern Energy Group’s corporate headquarters is in San Francisco.

    Responsibilities

    JOB PURPOSE

    The Receptionist is responsible for providing front-line administrative and clerical support while also serving as a critical representative of the company, as he/she will generally be the first person to greet employees and clients on a daily basis, in-person and on the phone. The position’s hours are 8:30 a.m. to 5:30 p.m. and its specific duties are outlined below. This is a temporary assignment expected to last up to six months.

    Key Accountabilities

    The key responsibilities will include as a minimum the following:

    • Welcomes on-site visitors, determines the nature of business, and announces visitors to appropriate company employees.
    • Answers and screens incoming calls on a multi-line telephone system, determines purpose of the call and directs relevant callers to the appropriate personnel or department.
    • Maintains the company main line messaging system, retrieves voicemail messages and delivers messages to employees when appropriate.
    • Provides various administrative support services to assist Office Support team as a “floater” as needed with: scheduling executive meetings, reserving conference rooms, ordering food for monthly employee events, , , archiving business contacts in v-card database, scanning/photocopying/faxing and filing documents, creating presentation booklets and binders, preparing expense reports etc.
    • Assists the Office Services Coordinators in various corporate support areas such as: daily company-wide mail receipt, collation and distribution; preparation of outgoing first-class and certified mail; errands to local post office and FedEx office; acceptance of incoming packages from delivery and courier services; back-up kitchen maintenance; conference room set-up for catered meetings; ordering company supplies etc.

    Qualifications

    Experience/Qualifications/Education Required

    Educational Experience

    Associate’s (AA) Degree from an accredited college; or 1-year Certificate from a technical/vocational school with an administrative or secretarial focus.

    Required Work Experience

    The following criteria will be used as a basis for Pattern to select a qualified applicant:

    • Previous experience (1-3 years) in a similar role preferred.
    • Minimum of 6 months of experience and/or training with an Associate’s Degree.
    • Minimum of 1 year of experience and/or training with a technical/vocational Certificate.
    • Equivalent combination of education and experience (e.g. Bachelor’s Degree and less than 6 months experience/training)

    Additional Requirements

    Must possess strengths in the following areas:

    • Strong interpersonal skills: Possesses a cheerful personality and friendly nature – a highly desired trait, as the receptionist’s disposition is critical to making our visitors feel welcome at our PEG headquarter office.
    • Top Notch Client service skills: Responds promptly to client needs (both internal and external clients) and requests for service and assistance; meets commitments and deadlines as requested.
    • Professionalism: Keeps commitments; completes tasks on time or notifies appropriate principal with alternate plan; responds to management direction and feedback; treats others with respect and consideration regardless of their status/position; reacts well under pressure.
    • Oral communication: Speaks clearly and persuasively in both positive and stressful situations; listens to instructions and asks for clarification when needed; responds well to queries.
    • Written communication: Writes clearly and informatively; edits work for spelling and grammar.
    • Problem solving skills: Has ability to identify and resolve problems in a timely manner, and to develop alternative solutions as necessary; gathers and analyzes information skillfully; exhibits sound and accurate judgment; includes relevant personnel in decision-making process.
    • Teamwork: Works well in teams, understands team dynamics, contributes to building a positive team spirit and supports the team’s efforts to succeed on various projects.
    • Planning/organizational skills: Plans and prioritizes work tasks; develops realistic action plans; uses time efficiently; plans for additional resources if needed.
    • Initiative/enthusiasm: Volunteers readily to offer help when needed, and takes on additional tasks in a positive and pleasant manner.
    • Attendance/punctuality: Consistently arrives to work on time; ensures work responsibilities are covered when absent.Computer skills: Proficiency in Microsoft Word, Excel and Outlook; basic Internet research skills.
    • Mathematical/analytical skills: Basic aptitude in arithmetic, and ability to present numerical data effectively when needed.

    Technical Skills

    • Computer skills: Proficiency in Microsoft Word, Excel and Outlook; basic Internet research skills.
    • Mathematical/analytical skills: Basic aptitude in arithmetic, and ability to present numerical data effectively when needed.

    Pattern Energy Group LP is an equal opportunity employer

     

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