Pattern Energy Group

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Executive Assistant

Executive Assistant

# of Openings 
1
Job Locations 
US-CA-San Francisco
Posted Date 
12/29/2017
Category 
Business Development
Job ID 
2017-1247

More information about this job

Overview

Pattern Energy Group is an independent, fully integrated energy company that develops, constructs, owns and operates renewable energy projects and transmission assets across North America, Japan, and parts of Latin America.  The company focuses primarily on wind, solar and transmission. The Pattern Energy Group team has a history as one of the top North American renewable energy and transmission providers in the industry. The team is dedicated to delivering the highest value for its customers, partners, financial supporters and the communities in which it works, while exhibiting a strong commitment to promoting environmental stewardship and corporate responsibility.

Pattern Energy Group operates in the United States, Canada, Japan, Chile, and Mexico with offices in San Francisco, Houston, San Diego, New York, Santiago, Tokyo, and Toronto.  Pattern Energy Group’s corporate headquarters is in San Francisco.

Responsibilities

JOB PURPOSE

The Executive Assistant role will perform a variety of administrative duties involving high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgement.  The Executive Assistant interacts with employees within all levels of the organization, and performs regular administrative and clerical tasks. This position’s hours are 8:30 – 5:30pm or 9:00 a.m. to 6:00 p.m.

Key Accountabilities

  • Organize, update, draft, prepare, compile documents (word processing, format graphic presentations, organize, bind etc) for presentation books.
  • Input, revise/black-line documents.
  • Help prioritize, update tasks, projects and activities.
  • As instructed, draft, edit, proofread and send correspondence, memos, etc. to senior management, board members, staff, clients, and vendors with minimal direction.
  • Coordinate, schedule and confirm travel arrangements (flights, hotels, transportation), ensure travelers supported have the necessary travel documents and create travel itineraries as necessary.
  • Prepare expense reports, ensuring the proper company policies and procedures are followed.
  • Assist in preparing and distributing monthly reports for the Board of Directors (BOD) and senior management.
  • Organize and coordinate meeting schedules and processes such as:
    1. Confirm meetings, reserve conference rooms, arrange for food service and other accommodations.
    2. Anticipate, prepare and organize agendas, files, and presentation materials.
  • Provide the following additional administrative support:
  • Filing/maintenance of files.
    • Update contact information in Outlook and other databases.
    • Occasionally pickup and deliver (or coordinate the pickup and delivery of) lunches, coffee, and other food or refreshments as needed.
    • Scan, fax, copy, mail, and FedEx documents/packages.
    • Coordination of internal events, corporate functions or BOD lunches and dinners.
  • Communicate and work with senior management via phone and email when traveling.
  • Ensure continuous and timely phone and message coverage during business hours.
  • Provide back-up to other Executive and Administrative Assistants as necessary.
  • Other special projects as assigned.

Qualifications

Educational Requirements

 

A Bachelor’s Degree or an equivalent amount of combined education and work experience.

 

Required Work Experience

A minimum of 5 years of work experience as an Executive Assistant. Previous experience supporting the C suite at a rapidly growing company is highly preferred.

 

Required Skills, Abilities and Knowledge:

 

  • Strong interpersonal communication skills.
  • Must be professional, personable, approachable, courteous, tactful and diplomatic.
  • Must be able to handle highly confidential information discreetly.
  • Detail oriented and highly organized so as to produce a quality work product in a timely manner.
  • Positive “Can-do” attitude.
  • Effective scheduling/meeting coordination skills. Must be able to multi-task and juggle multiple assignments with competing deadlines concurrently.
  • Ability to quickly note and outline project requirements and carry out tasks related to the completion of a project.
  • Flexibility in work responsibilities and hours. Must be able to change priorities constantly.
  • Self-motivated; take initiative, and anticipate issues.
  • Ability to handle the stress of functioning in a fast paced organization, meeting deadlines, anticipating quickly changing needs and exercising judgement regarding a wide range of responsibilities including conflicting priorities/work overflow.
  • Must be able to work independently as well as part of a team.
  • Good command of English and grammar.
  • Must be able to compose correspondence.
  • Excellent proofreading skills.
  • Bright, enthusiastic individual, who can calmly tolerate a high degree of intensity, pressure, and chaos when the situation presents itself.
  • Ability to anticipate needs and prepare a course of action based on the needs of the CFO and other senior managers based on their prior behavior and stated expectations.
  • Excellent memory and tracking skills.
  • Exercise good judgement on day to day decisions.
  • Intermediate to advance knowledge and experience with Microsoft Word, PowerPoint, Excel and Outlook, Adobe Acrobat. Familiarity with expense (such as Concur), travel and purchase order or requisition systems is desirable.  
  • Must be computer savvy and be familiar with how to do research using the Internet.
  • Typing 60 to 80 wpm.

 

Pattern Energy Group LP is an Equal Opportunity Employer.